Administration Office

1. The Administration Office of the National Statistics Office (hereinafter referred to as the Administration Office) is an administrative unit under the National Statistics Office, performing the functions of advising, assisting the Director General in managing, directing, operating, and coordinating the work schedules of the National Statistics Office’s top leaders; managing and organizing the implementation of the work of integration, administration, document, archive, library, communication, and computerization of administrative management of the National Statistics Office;  performing the work of planning, finance, investment, national defense, security, office administration, staff welfare and the organization of cultural, sports, and social activities; providing office professional guidance to bodies in the statistics sector.

2. The Administrative Office has a seal and an account at the State Treasury and Bank in accordance with the laws.

1. Advisory and integration

a) Develop and submit to the Director General for promulgation the working regulations of the National Statistics Office; internal rules and regulations of the National Statistics Office ; integrate, monitor, urge and inspect the implementation of the regulations after promulgation.

b) Develop and submit to the Director General the program and work plan, conference and workshop plan, annual anniversary plan of the National Statistics Office; integrate, monitor and urge bodies to implement work programs, plans, administrative documents of the National Statistics Office, tasks as assigned by the National Statistics Office ’s top leaders; synthesize and develop periodic or ad-hoc reports to serve the direction and administration of the National Statistics Office’s top leaders; arrange and organize the weekly and monthly work schedules of the National Statistics Office’s top leaders.

c) Develop and submit to the Director General for approval the annual plans for publishing, printing, and distributing statistical publications and statistical documents of the National Statistics Office. Act as the focal point of managing the publishing, printing, and distributing of statistical publications and documents of the National Statistics Office.

d) Preside over and coordinate with relevant bodies to organize meetings, seminars, conferences, and press conferences of the National Statistics Office. Take charge or coordinate with relevant bodies to prepare documents, take minutes, and notify the conclusions of meetings chaired by the National Statistics Office’s top leaders.

đ) Take the control of document formatting; reviewing the contents of documents drafted by bodies under the National Statistics Office before submitting them to the National  Statistics Office’s top leaders for promulgation.

e) Research and propose handling directions for documents within the scope of responsibility of the National Statistics Office.

2. Correspondence, clerk and archives

a) Organize the implementation of correspondence, clerk and archive and confidentiality to manage the use of seals, digital certificates and digital signatures of the National Statistics Office; review the formatting of documents issued by the National Statistics Office; ensure communication to serve professional work requirements.

b) Guide and inspect the implementation of Correspondence, clerk and archive and confidentiality for bodies under the National Statistics Office; provide documents and archives according to the provisions of laws and regulations of the National Statistics Office.

c) Implement administrative reform within the scope of management of the Administrative Office. Take the lead in researching and applying the quality management system according to TCVN ISO 9001:2015 standards in the statistics sector. Take the application of information technology in administration.

3. Finance and asset management

a) Organize the management of state budget funds and other funding sources. Perform accounting and finance in accordance with laws and regulations of the National Statistics Office.

b) Carry out registration for participation in social insurance, health insurance, unemployment insurance; coordinate with relevant agencies and bodies to resolve maternity, sickness and other priorities and rights for officials and employees of the National Statistics Office in accordance with laws; perform tax settlement for officials and employees.

c) Perform the task of Investor of public investment projects using the medium-term public investment capital of the National Statistics Office.

4. Logistics management

a) Take charge of administrative tasks at the National Statistics Office: Organize military affairs, militia and self-defense, protection, security and order protection and assurance; fire prevention and fighting safety; manage, renovate, repair, maintain facilities and assets; ensure electricity and water supply; environmental sanitation and  landscaping.

b) Deploy and monitor the implementation of internal regulations of the office; manage and track the electronic attendance system of the National Statistics Office.

c) Manage assets and facilities; purchase assets, machinery, equipment, office stationaries to ensure working conditions for officials and employees of the National Statistics Office and assigned by the Director.

d) Organize reception, welcome domestic guests and coordinate the reception of foreign partners of the National Statistics Office; preside over the celebration, ensure logistics for conferences and seminars of the National Statistics Office and manage the online conference system of the Statistics sector; prepare business trips of the National Statistics Office’s top leaders; manage the guest house and the traditional room of the National Statistics Office.

đ) Organize and manage vehicles to serve the work requirements of the National Statistics Office.

e) Preside over and coordinate with bodies to carry out medical work.

g) Preside over and coordinate with bodies to organize funerals and arrange visiting delegations for official and employees of the National Statistics Office who are working, retired and some other cases when they pass away.

5. staff welfare and the organization of cultural, sports, and social activities

a) Communication

– Coordinate with agencies and enterprises with communication functions to carry out the communication tasks of the National Statistics Office.

– Take the lead and coordinate with bodies to propagate the activities of the National Statistics Office.

– Take the lead in developing a general legal communication plan.

– Develop a plan for communicating statistical knowledge and activities of the Statistics sector; organize the implementation of the plan after approval, including:

+ Disseminate statistical laws and statistical knowledge;

+ Disseminate Censuses, statistical surveys, projects, and key tasks of the Statistics sector.

– Organize to urge, inspect, and supervise bodies to implement assigned communication work plans.

b) Library

Serve and guide readers to exploit, search, and effectively use documents and information and library services on-site and online in accordance with the regulations of the National Statistics Office and the provisions of laws.

c) Staff welfare and the organization of cultural, sports, and social activities

Advise the NSO’ Leadership on improving living standards and overall welfare for civil servants and employees of the NSO’s Headquarters.

Serve as the focal point, coordinating with relevant departments to ensure the material and spiritual well-being, improve working conditions, and promote the health of all civil servants, public employees, and other workers.

Serve as the focal point for initiating and proposing arts performance and sports activities within the NSO and the Ministry of Finance.

Serve as the focal point for mobilizing and aggregate donations to support those affected by natural disasters across the entire statistics sector.

6. Coordinate with relevant bodies: Scientific research; application of information technology; personel management; training and improving capacities of officials and employees; international cooperation; inspection and professional examination; emulation and rewards; financial planning.  

7. Perform other tasks and powers as assigned by the Director General of the National Statistics Office.